The short version: fleets want a fixed price, one invoice and proof of every wash. Give them all three, protect yourself with a credit limit and pay terms, and you get steady volume in your quietest months.
Who buys
- Delivery and courier fleets — vans that need to look clean for the brand.
- Landscapers, contractors and utilities — pickups and vans covered in dust and mud.
- Rental and dealer fleets — cars turned around between customers.
- Ride-hailing drivers — individuals who wash often and like a weekly or monthly arrangement.
Find them where they park: industrial areas, depots and the lots near your wash.
What to offer
| Offer | Works for | How it’s billed |
|---|---|---|
| Contract price per wash | Mixed or seasonal use | Each wash on account, monthly statement |
| Fleet membership per vehicle | Heavy, regular use | Fixed monthly price per plate |
| Prepaid wash bundle | Small fleets, cash buyers | Paid up front, drawn down |
Keep it to one page: price, what is included, terms and how drivers are identified (plate, card number or name).
Set the rules before the first wash
- Pay terms — Net 15 or Net 30 are common.
- Credit limit — a month of expected washes plus a margin.
- Who can wash — which plates, and what happens with a car not on the list.
- Proof — every wash recorded against a plate with date, time and site.
Billing that keeps the contract
- Send the statement on the same day every month.
- Show each wash with plate, date and site — fleet managers check.
- Record payments promptly so the next statement is right.
- Review the account quarterly: more vehicles, a different plan, or a price review.
Mistakes that lose fleets
- Statements that arrive late or with missing washes.
- Drivers turned away because the attendant could not find the account.
- Prices changed without notice.
Where GetCarWashPOS fits
Fleet accounts in GetCarWashPOS carry credit limits, pay terms, contract price groups and vehicles with plates; washes go on account at the pay station or from the plate read, and statements come from the customer ledger. See fleet accounts and the help article on setting them up.