Statements
All washes in a period on one document per account.
Fleet car wash accounts that pay on terms
Delivery vans, rental cars, landscapers, taxis: let their drivers wash on account and send the company one statement — with credit limits, pay terms and a history per vehicle.
Selling fleet accounts in your area
Fleets buy predictability: a fixed price per wash, one invoice and proof of each wash. Plate history gives you the proof, and the statement gives their accounts team one number.
- 1Quote a contract price per wash
- 2Offer a fleet membership for heavy users
- 3Send the statement on the same day each month
Fleet accounts: the short answer
A fleet car wash account lets a company's drivers wash without paying at the time; each wash is charged to the company's account and invoiced on agreed terms such as Net 30. GetCarWashPOS keeps fleet customers with credit limits, pay terms, vehicles and plates, and shows what each account owes.
What's in the bay
Credit limits
Stop selling on account when the limit is reached.
Pay terms
Due dates from the terms you agree with each fleet.
Fleet prices
A price group for the contracted wash price per vehicle.
Per-vehicle history
Which van washed when, at which site.
Payments received
Record transfers, cheques or card payments against the balance.
How fleet accounts works, step by step
The same order the software asks for it.
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Open the account
Company name, contact, credit limit and pay terms (for example Net 15 or Net 30).
-
Add vehicles and drivers
Plates on the account; optional fleet price group for the agreed wash price.
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Drivers wash
At the pay station the sale goes to the account instead of being paid; with LPR it happens on the plate read.
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Send one statement
Print or email the statement for the period; record payments as they arrive by transfer or cheque.
A sample month for a 14-van fleet
Sample contracted price per wash; amounts follow the country you select.
| Line | Quantity | Amount |
|---|---|---|
| Fleet wash (contract price) | 14 | $12 each |
| Interior add-on | 2 | $15 each |
| Terms | Net 30 | — |
What it won't do (so you can plan for it)
- Collections and late fees are your process; the POS shows balances and due dates but does not chase payments.
- Fuel cards and third-party fleet payment networks are not integrated; ask on your demo if your fleets use one.
Fleet accounts: questions
How do fleet car wash accounts work?
The fleet company opens an account with you and agrees a price and pay terms. Its drivers wash without paying; each wash is charged to the account, and the company pays one statement at the end of the period.
Can I set a credit limit for each fleet?
Yes. Each fleet customer has a credit limit and pay terms; when a sale would exceed the limit, the POS warns the cashier.
Can fleets pay a monthly membership instead?
Yes on Tunnel and Network: a fleet plan covers a set of vehicles for a monthly price, billed to the account.
How do drivers prove they belong to the fleet?
By plate (typed or read by your LPR integration), by a fleet card number you issue, or by the driver's name on the account — your choice.
Can I give fleets a different price?
Yes, through a selling price group assigned to the fleet customer, so contracted prices apply automatically.
Can fleet statements cover several locations?
Yes on the Network plan; washes at any of your sites appear on the one account.
Is it included in Bay?
Yes. Fleet accounts with pay terms work on every plan; fleet memberships need Tunnel or Network.
How do I record a fleet payment?
Open the account, add the payment with method and reference, and it is applied against the oldest invoices first or the ones you choose.
Put fleet accounts to work this week
Start the 21-day trial, or book a 30-minute demo on your own wash menu with someone from the desk for your country.
No contract · Free import of your menu and members